- A paper (week to a page) diary which lives on the kitchen bench.
- An i-Cal which is synced with my phone and computer, but also whomever else I wish to share it with.
From there, block out your personal priorities- obviously you’re creating this as you want a change- whether that is get to the gym daily, read a book for 30 minutes or actually have a lunch break at work.
- Travel to work (you could also use this to up skill with a podcast or audiobook)
- Sleep (try and set the same time nightly- realistically time blocked)
- Reoccurring events or meetings
Whatever it is- schedule that in.
Then, add in your meetings and appointments. Schedule in 15 minutes in the morning to check your emails (because we all know you will anyway!)
I believe at this point you may be feeling a little overwhelmed with just how little time we do actually have in our days. Correct?
This is why before adding in appointments etc we added in the high priorities that are important to you- the reason you want to start a diary.
Notice we never HAVE time- we MAKE time.
Encourage your colleagues to do the same- this way, perhaps you are both working on the same project and can collaborate- at a time that works for both of you.
I am not sure about you, but the satisfaction of ticking off tasks is SUCH a great feeling- so allowing dedicated time to get through things is a great feeling, rather than working on everything but never getting anything ticked off.
Once a week allow a brain dump session, with tasks you can then offload into asana.
If you don’t already have an asana account, I highly recommend signing up and downloading. It allows you to have certain projects, assign tasks, subtasks, follow up, deadlines and reminders! So so effective for productivity!
Diary management - Choose a system that works for yourself but also your family or workplace. And one that can be easily accessed by all.
Time Block Tasks - Start by time blocking the essential day to day tasks and work out ways to save you time. Add in the highest priorities first.
Weekly Brain Dump - By writing down all of the 'things to do' or 'things that are happening' in your workplace, personal life or family you can sort them into highest priority and allocate time for them.
Make time for the Important Things- It is so important to MAKE time (because you will never HAVE time) for the things that are important in your life. Maybe it's a 'Movie night' with the family or a 'Date Night' with your partner. Schedule it in, that way you know nothing else can interfere with it because it's important to you and it's in the calendar so no-one forgets!!